Commercial Operations Coordinator

Parsippany, NJ 07054

Posted: 06/04/2024 Industry: Construction Worker Job Number: 13732 Pay Rate: 18.00-18.00

Job Description

RIGHTSTONE IS HIRING! We are looking for Commercial Operations Coordinator in Parsippany, NJ. Who will provides support for the Commercial Operations team and leaders and support the management of calendars, scheduling meetings, making travel arrangements, processing the T&E for key leaders. This positions requires College degree preferred or equivalent experience with 2+ years of administrative work experience, preferred. Experience with a global organization with the ability to work across departments strongly recommended. If you are interested and qualified for this position, APPLY NOW!

Position Overview: 

The Commercial Operations Coordinator role provides support for the Commercial Operations team and leaders within. They'll manage financial tasks such as processing invoices, purchase orders, and P-card expenses for the marketing, media, loyalty, and strategic partnership teams in addition to other commercial operations teams as requested. In addition, they will support the management of calendars, scheduling meetings, making travel arrangements, processing the T&E for key leaders. They will handle commercial operations team visit registrations, on-site meeting logistics and event coordination. They ll maintain files, records, and ensure timely responses to inquiries. Expect to handle general administrative tasks, document creation, and some meeting/event planning as well. 

  • Commercial Operations Team Support 
  • Assist with Financial processes, including but not limited to, routing and securing necessary approvals of invoices, purchase orders, and agreements, specifically for the marketing, media, loyalty & strategic partnership team. Support additional teams as requested. 
  • Manage and reconcile team P-card expenses 
  • Work closely with the department s Executive Assistant to provide support and assistance to the overall Commercial Operations team 
  • Provide support for internal events team as needed, such as Kid s Day, Townhalls, etc. 
  • Manage internal and external visitor registration and day-off logistics inclusive of meet room booking, F&B delivery, and meeting materials. 

Administrative Support for Commercial Operations Leaders: 
  • Calendar management and support as needed o Schedule and coordinate team meetings and webinars 
  • Coordinate travel arrangements within company guidelines and manage itineraries 
  • Assist with processing timely and accurate travel & expense reports 
  • New hire onboarding support (equipment requests, initial setup requests, onboarding schedules, etc.) 
  • Maintain confidentiality in all aspects of client, staff, and vendor information 
  • Maintain department files, lists, archives, etc. 
  • Help to ensure timely response to departmental inquiries 
  • Perform general administrative functions to include, but not limited to, copying, faxing, mailing and filing 
  • Assist with coordination and maintenance of records for staff, office space, telephones, security badge, etc. 
  • Create and modify documents such as invoices, reports, memos, letters and agendas 

You ll be successful if you have: 
  • Detail-oriented, organized, and able to multi-task while meeting deadlines 
  • Flexible and able to shift gears quickly, thrives on change and a fast-paced, energetic environment 
  • Ability to work independently and be self-motivated with a strong work ethic and sense of ownership over goals 
  • Ability to work effectively with others to help achieve goals 
  • Excellent verbal and written communication skills with the ability to interact effectively and professionally with management, colleagues, consultants, and vendors 
  • Strong initiative, organizational abilities, attention to detail and accuracy 
  • Excellent problem-solving and follow-through skills to meet deadlines and shifting priorities 
  • Must be able to prioritize tasks as to urgency and detail is key for support of Commercial Operations senior leaders 
  • Advanced proficiency in Office (Outlook, Word, Excel, PowerPoint) Required 

  • College degree preferred or equivalent experience 
  • 2+ years of administrative work experience, preferred 
  • Experience with a global organization with the ability to work across departments strongly recommended 

  • Must be in-person Tuesday, Wednesday, Thursday. Mondays & Fridays are remote 


RightStone is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Company operations and prohibits unlawful discrimination by any employee of the Company, including supervisors, coworkers, independent contractors and other third parties.

Join OUR team. Be part of our family of contractors and consultants. That is what we sell. Experience our one-on-one recruiting model, our dedicated onboarding and HR team, top of market operations team, and be a part of a company with one the highest retention rates for contractors in the US staffing market.

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About Parsippany, NJ

Discover exciting job opportunities in the vibrant area surrounding Parsippany, New Jersey! Known for its picturesque landscapes, proximity to NYC, and diverse range of industries, Parsippany offers a wealth of growth prospects for job seekers. With easy access to iconic landmarks like Mount Tabor, the Stickley Museum at Craftsman Farms, and the Morris Museum, as well as renowned theaters like The Shakespeare Theatre of New Jersey and the Community Theatre, culture enthusiasts will thrive here. Not to mention the delectable array of cuisines available in the area, from classic diners to gourmet dining options. Explore our job listings today and unleash your potential in this charming and dynamic region!