Executive Assistant II

San Diego, CA 92127

Posted: 07/05/2024 Industry: General / Other - General Job Number: 13792 Pay Rate: 26.00-26.00

Job Description

RIGHTSTONE IS HIRING! We are looking for Executive Assistant in San Diego, CA. Who will manage cash flow by processing customer payments, both automated and manual. This positin requires Bachelors or relevant Associates degree with 7+ years of experience as Administrative Assistant for Executives. If you are interested and qualified for this position, APPLY NOW!

Knowledge and Skills: 
  • Acts with integrity, confidentiality and discretion in all activities and interactions 
  • Show dependability, initiative (self-starter), resourcefulness in finding solutions, and strong 
  • follow-thru and follow-up 
  • Strong organizational skills 
  • Strong attention to detail, reduce/avoid errors, keep all the facts straight 
  • Ability to quickly learn (and become subject matter expert/resource for) software 
  • application, web applications, and variety of systems and processes 
  • Positive attitude 
  • Professional demeanor 
  • Flexibility to support Directors (and Managers) with different styles and support needs 
  • Ability to support multiple people simultaneously 
  • Quickly become a knowledgeable and reliable administrative resource for where to find things and how to get things done within the company 


Job Responsibilities: 
  • Support various levels of internal Managers 
  • Managing/coordinating calendars and scheduling meetings, learning/understanding 
  • priorities, managing updates and resolving scheduling conflicts (using Outlook, Zoom) 
  • Attending and taking notes in staff meetings, then archiving/distributing notes (using Word) 
  • Updating org charts and other documents (using PowerPoint, Excel, Word) 
  • Organizing digital files (using Teams and SharePoint) 
  • Records retention & management 
  • Travel scheduling (using CWT) and expense report submissions (using EEM) 
  • Purchasing, Ordering materials, other stuff (holder of AmEx p-card;use P360 system) 
  • Organizing meeting logistics: room scheduling and set-up, catering scheduling and delivery 
  • handling, communication updates to attendees 
  • Other duties as assigned 

Education & Experience: 
  • Bachelors or relevant Associates degree 
  • 7+ years of experience as Administrative Assistant for Executives 
  • Experience working for large corporation, a plus 
  • Company experience and knowledge of internal systems and processes, a huge plus 

Technical Skills Needed: 
  • Microsoft Office (PowerPoint, Excel, Word) 
  • Microsoft Teams / Sharepoint 
  • Zoom 
  • SmartSheets 
  • Ability to quickly learn multiple internal systems and processes for travel reservations, expense reports, purchasing 

RightStone is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Company operations and prohibits unlawful discrimination by any employee of the Company, including supervisors, coworkers, independent contractors and other third parties.

Join OUR team. Be part of our family of contractors and consultants. That is what we sell. Experience our one-on-one recruiting model, our dedicated onboarding and HR team, top of market operations team, and be a part of a company with one the highest retention rates for contractors in the US staffing market.

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About San Diego, CA

Ready to embark on an exciting career journey in sunny Southern California? Explore our job opportunities in the thriving city of San Diego! Known for its stunning beaches, perfect weather, and vibrant culture, San Diego offers a unique combination of career growth and quality of life. With renowned attractions like Balboa Park, the San Diego Zoo, and the USS Midway Museum, along with a diverse culinary scene and a plethora of art galleries and theaters like the La Jolla Playhouse, there's always something new to experience. Whether you're a sports enthusiast looking to cheer for the Padres at Petco Park or seeking outdoor adventures at Torrey Pines State Natural Reserve, San Diego has something for everyone. Begin your job search today and discover why this picturesque city is the perfect place to elevate your career!