Onsite Administrative Assistant
Job Description
We are seeking a highly organized Onsite Administrative Assistant for a 3-month contract opportunity with potential temp-to-perm conversion in Katy, TX 77494, paying $22.00/hour. This role supports the company s Safety and Compliance team by maintaining accurate safety records, updating training and certification data, processing incident documentation, and ensuring compliance across multiple systems and locations. The ideal candidate will have strong computer skills, advanced Excel proficiency, excellent attention to detail, and the ability to manage and maintain large volumes of data accurately.
Schedule
- Monday Friday, 8: 00 AM 4: 30 PM
- Onsite position (cannot be performed remotely)
Job Responsibilities
- Maintain and update safety records, training logs, and compliance documentation
- Enter and track employee training completion data in Excel and system tools
- Maintain forklift and powered industrial truck certification records
- Track safety acknowledgments, forms, and required documentation
- Upload and organize safety documents in Safety Culture and other systems
- Support accident, injury, and near-miss reporting documentation
- Prepare incident packets, reports, and follow-up tracking items
- Communicate with managers regarding missing, incomplete, or overdue records
- Assist with audit preparation and safety data cleanup projects
- Provide general administrative support to the Safety and Compliance team
Qualifications
- Strong computer skills required
- Proficiency in Microsoft Excel (sorting, filtering, formulas, data cleanup)
- Experience with Microsoft Outlook for email and scheduling
- Strong attention to detail and high accuracy in data entry
- Ability to manage multiple tasks and follow up on open items
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision
- Professional, dependable, and able to handle confidential information
- Comfortable communicating with managers across multiple locations
Preferred Qualifications
- Previous administrative or clerical experience
- Experience in safety, HR, compliance, training, warehouse, or operations support
- Familiarity with tools such as Smartsheet, SharePoint, OneDrive, or Microsoft Teams
- Experience maintaining training or certification records
- Exposure to OSHA or workplace safety processes is a plus
Work Environment
- Fully onsite administrative role
- Primarily computer-based work in an office setting
- Occasional communication with warehouse or branch teams
- May involve handling sensitive compliance and incident information
Physical Requirements
- Ability to sit and work at a computer for extended periods
- Frequent use of keyboard, mouse, phone, and office systems
- Occasional printing, scanning, filing, and document organization
RightStone is a strategic partner that works with our clients to place the highest caliber of talent for a wide range of industries and skill sets. For over 23 years RightStone has assisted organizations in attracting, recruiting, and placing qualified candidates quickly for contract, contract to hire, and direct hire opportunities. The right candidates are the most critical aspect of who RightStone is. If you are that candidate, we are interested in speaking with you!
RightStone is an equal opportunity employer and prohibits unlawful discrimination based on race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws.
RightStone is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Company operations and prohibits unlawful discrimination by any employee of the Company, including supervisors, coworkers, independent contractors and other third parties.
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Ready to take the next step in your career? Discover exciting job opportunities in and around Katy, Texas! Known for its charming small-town feel paired with big-city amenities, this vibrant area offers a unique blend of growth opportunities and a warm community spirit. Embrace the thriving local art scene at the Katy Contemporary Arts Museum, enjoy a night out at the Katy Grand Theatre, or catch a game and cheer on the Katy Tigers. With culinary delights ranging from Texas BBQ to Tex-Mex, and the picturesque beauty of parks like Mary Jo Peckham Park and the peaceful tranquility of Cullen Park, Katy has something for everyone. Explore our job listings today and unlock the endless possibilities that Katy, Texas has to offer!